1 4 Oct, 2013
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Managing Projects can be as challenging and daunting as winning them. But if backed up by a proper plan and a process, chances are that things would never go haywire. Every client is important and every project is crucial. A project, if not handled or accomplished properly, can debase your reputation and prove inimical to your company’s health. After months dedicated to bringing a client on the table with regular meetings, follow ups, proposal changes and cost discussions; a poorly managed project would be the last thing you would wish to happen. To manage a project you would need to set up a process to be followed efficiently and consistently and then every time a project comes in, it has to go through the same pipeline. During its whole life cycle a project has to go through three phases:

  1. Pre Project Process ( Assembling Prerequisites)
  2. Mid Project Process ( Sticking to the Script)
  3. Post Project Process ( Analyzing Loopholes)

1. Pre Project Process

Pre Project Process

The basis fundamental to start any project is to scope out its work and cost to the minutest detail, covering every possible area of service, so that there are no discrepancies or disagreements later on. This aspect is often overlooked and hence often payed for. Then, define the goals and objectives to be achieved within the milestones provided and assign the project to the right person who would deliver quality on time. Some of the breakdown of events would be like :

  • Prepare a very detailed scope of Project
  • Identify the resources required for assigned project
  • Define objectives and goals
  • Define activities through Work breakdown structure
  • Setting of schedules for successful completion of project

2. Mid-Project Process 

Mid Project Process

When work actually start getting done then journey becomes more enjoyable and this phase is known as implementation phase. This phase require huge attention to detail and project manager needs to be always on the top of things so that no end should be left loose. It involves delegation of tasks to resources with right skills to achieve success. In-case of obstacles involved person needs to take corrective actions so that it should not affect budget and delivery time. At the end standard quality benchmarks should also be taken into account before they spin out of control because later fixing may involve double effort. Some of the steps to ensure smooth delivery are :

  • Making required mid-course corrections
  • Taking into consideration Quality, time and cost variables
  • Monitor progress through tools like CPM, PERT and Gantt chart

3. Post -Project Process 

The post project process warrants a depth and breadth analysis of the project from its inception to its completion. What went wrong and why, and what should have been done to avert failure, should be properly assessed and answered. List the problems faced during the course of the project and find their reason of happening. Make sure they never happen again.  Some of the things which need serious assessment and attention are :

  • What went well
  • What went wrong
  • List of best practices followed which can help in future projects
  • Challenges faced
  • How to improve processes
  • How to avoid problems
  • How to mitigate risks

Finally develop a final report including all information that can help in managing future projects successfully stating project status, critical tasks, risk assessment etc.

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